Procedure – Organising a DSMRA Ride (DRAFT)

Purpose

This procedure outlines the steps necessary to run a DSMRA ride.

Process

1. Ride leader to liaise with local ride coordinator re proposed date, ride grade and location
2. Ride leader, or designated person, to obtain any necessary permits
3. Once agreed, ride details to be forwarded to webmaster for listing on ride calendar. Details to include:
   1. Start time
      1. Assume actual start time will be somewhat later than advertised
   2. Start location
   3. Rider limit
   4. Ride fees
      1. Payment process
   5. Ride grade, G1-4
   6. Fuel range needed
   7. Catering, ie lunch stop or self sufficiency required
   8. Brief ride description
   9. Ride leader contact details
   10. If multi day ride:
       1. Accommodation requirements and contacts
          1. Camping
          2. Pub/motel
       2. Catering arrangements if any
   11. Ideally preride the route plan prior to the actual ride if possible
   12. The initial ride plan should not to be changed or altered in anyway unless there is good reason and all riders (members) are informed and in favour of the proposed ride plan.
   13. Ride leader to organise sweep riders prior to the day if possible
       1. Ideally, sweep riders to be First Aid accredited
       2. Ideally, sweep riders to have some mechanical aptitude
   14. Reminder that all participants must complete and sign a ride indemnity form
   15. Ride leader to have sufficient indemnity forms at ride start if needed
       1. Ride leader to destroy indemnity forms following ride, assuming no incident requires retention
   16. Ride leader to have sufficient incident report forms
   17. Ride leader to collect outstanding ride fees
   18. Ride leader to ensure sweep riders have emergency contact information, ie indemnity forms, first aid kit(s) and communication hardware such as phones, UHF radios, satellite phones and PLBs as appropriate
   19. Ride leader or nominee to deliver preride briefing, see Work Instruction – Preride Briefing

Responsibilities

Ride organisers

Ride coordinators

Webmaster

References

Nil